Strawberry Hill Estates Homeowners Association
Annual Meeting Announcement – Special Meeting
Your attendance at the annual meeting is appreciated. One-third of the members in good standing are required for a voting quorum. We were people short of a quorum for the meeting scheduled on May 21, and we are required to re-schedule it as a Special Meeting.
PLEASE ATTEND OR SIGN A PROXY.
A Proxy form is attached. If you are unable to attend, please sign
the form and send it with the person attending who is your proxy.
Subject: Special Meeting for Annual Meeting
Date: Tuesday, June 25, 2013
Time: 7:00 to approximately 8:30 p.m.
Location: Hamburg Township Senior Center
Agenda:
- Roll Call of the Membership and confirmation of quorum – President Dave Walmroth
- Please sign in by 7:00 PM – with Treasurer, Craig Mestach
- New Business – VP and Park Committee Representative, Mary McLaughlin
- Vote to increase annual association dues to provide targeted funding for beach deferred and future maintenance in accordance with beach budget v.21 and other documentation on website. (If you do not have web access, please notify Jeff White at 616-821-1252.) The Motion is attached and will be read at the meeting.
- Minutes of 2012 Meeting (VP and Secretary, Mary McLaughlin)
- Treasurer’s Report (Treasurer, Craig Mestach)
- Other new business as raised by the membership during the meeting.
- Election of Directors
- Craig Mestach, Mary McLaughin and David Walmroth have been nominated as Directors. If you wish to nominate another individual please contact Mary McLaughlin (734-646-5363 or memc@ieee.org) 15 days in advance of the meeting to nominate someone for a directors position. Process is described at: www.strawberryhillestates.org.
- Close
Dues Reminder: Payment of 2013 dues and legal fee share (if unpaid) is due by June 1, 2013. Dues are $75.00, payable to Strawberry Hill Estates Homeowners Association. Mail to SHEHA, P.O. Box 833, Hamburg, MI 48139-0833. If you have any questions about your dues, contact Craig Mestach at 734-417-9224.
===== MOTION and PROXY VOTE documents follow =====
MOTION: The Strawberry Hill Estates Homeowners Association and the Strawberry Point Bluffs Homeowners Association dues will increase $50 annually ($4.16 per month) per household, and these funds will be targeted to the Park, payable as described in the respective Bylaws for Association dues. The dues increase is contingent upon:
- Both Associations approving the dues increase.
- Pontoon slip donation increased to $450 annually.
- The initial working budget for the park being Budget v.21, and the budget for the park will be updated annually by the Strawberry Lake Joint Parks Committee. Reporting and expenditure processes are described in the Committee’s Roles and Responsibilities which has been approved by the Boards of both Associations.
- Required legal approval (permits, etc.) will be obtained for any maintenance and/or improvements planned.
- The Parks Committee will set an operating reserve (savings) for future maintenance to be approved by the Boards of both Associations. When the current bills and operating reserve funding amounts are covered by the dues, the targeted increase in dues will not be collected from the homeowners until the budget and reserve amounts fall below a positive balance.
____ Yes, I support an increase of $50 annually
____ No, I do not support an increase of $50 annually
PROXY FORM
Strawberry Hill Estates Homeowners Association
Strawberry Point Bluffs Homeowners Association
I hereby authorize _________________________to serve as my proxy and to vote on my behalf at the Special (or re-scheduled Annual) Meeting on Tuesday June 25, 2013. I authorize my proxy for ONE OF THE FOLLOWING:
____ This proxy is a GENERAL proxy for all matters voted upon at the above referred meeting.
____ This proxy is a SPECIAL proxy for only the matter of an increase in Association dues.
____________________________________
Printed Name
Address: