2018 Annual Bluffs and Estates Homeowners Meeting Notices (Thursday April 26)

Subject:  2018 Annual Homeowners Association Meetings
Date:  Thursday, April 26, 2018
Time:  7:30 pm
Location:  Hamburg Township Senior Center
Agenda: TBD

Both Homeowners Associations (HOAs) will hold their annual meeting in the same location at the same time this year as done in years past. The HOAs will be sharing one room and using a room divider at the Hamburg Senior Center so we can have separate meetings. Afterwards, if necessary, members from both HOAs can discuss topics pertinent to both neighborhoods, such as the park and other common items.

Please plan to either pay your annual dues of $75 prior to or at the annual meeting.  Your attendance at the annual meeting is encouraged since one-third of the Members in “Good Standing” is required for a “voting quorum” to make decisions.  If we do not get a quorum”, we must reschedule the annual meeting which wastes time and additional money for repeat room rental.  Additionally, it takes longer to conduct business this way.  Thank you for your support.

 

Annual Bluffs and Estates Homeowners Meetings – 2017

Annual Homeowners Meetings – 2017

Strawberry Point Bluffs Homeowners Association
Strawberry Hill Estates Homeowners Association

Your attendance at the annual meetings is appreciated. One-third of the Members in Good Standing is required for a voting quorum.

Subject: Annual Homeowners Meeting
Date: Thursday, April 27, 2017
Time: 7:30 p.m.
Location: Hamburg Township Senior Center

Agenda: TBD

The two Homeowners Associations will hold their meetings in the same location at the same time.  The HOAs will be sharing the room, using a room divider at the Hamburg Senior Center.  Afterwards, if necessary, members from both HOAs could discuss topics pertinent to both neighborhoods, such as the Access and other concerns. If you have not done so already, please be prepared to pay your annual association dues at the meeting.

Bluffs Annual Homeowners Meeting – 2016

Strawberry Point Bluffs Homeowners Association
Annual Meeting Announcement

Your attendance at the annual meeting is appreciated. The Bluffs need 25 homeowners to have a quorum.

Subject: Bluffs Annual Meeting
Date: Thursday, April 28, 2016
Time: 7:30 p.m.
Location: Hamburg Township Senior Center

Agenda: TBD

The SPBHOA Annual Meeting for 2016 will be held at the same location, date and time as Strawberry Hill Estates this year.  The Bluffs will be sharing the room, using a room divider at the Hamburg Senior Center.  Then, both HOAs can discuss topics pertinent to both neighborhoods, such as the Access and other concerns, if we are so inclined.  The Bluffs need 25 homeowners to have a quorum.  Dues need to be paid before the meeting, to be a member in good standing.  $50/year.

Estates Annual Homeowners Meeting – 2016

Strawberry Hill Estates Homeowners Association
Annual Meeting Announcement

Your attendance at the annual meeting is appreciated. One-third of the Members in Good Standing is required for a voting quorum.

Subject: Annual Meeting
Date: Thursday, April 28, 2016
Time: 7:30 p.m.
Location: Hamburg Township Senior Center

Agenda: See attached: SHEHA Invite – Annual HOA Meeting 2016

 

Dues Reminder: Payment of last year’s (2015) dues is required in order to be able to vote. Dues for 2016 are $75, and required by June 1st. Please make checks payable to Strawberry Hill Estates Homeowners Association and mail to the below address. If you have any questions about your dues, contact treasurer Craig Mestach at 734-417-9224.

Strawberry Hill Estates Homeowners Association
P. O. Box 833
Hamburg, MI 48139-0833

Bluffs Annual Homeowners Meeting – 2014

STRAWBERRY POINT BLUFFS

SUBDIVISION HOMEOWNERS ASSOCIATION

2014 ANNUAL MEETING NOTICE

 

PLEASE TAKE NOTICE that the Annual Meeting of the Association will be held on Monday, April 28, 2014 at 7:00 p.m. at the Hamburg Senior Community Center. There are no new business items to discuss.  Please see the Agenda below for more information.

Please keep in mind that it takes a minimum of 25 households to establish a quorum.  Your attendance is needed, and will give you an excellent opportunity to meet with your neighbors and to voice any concerns or suggestions you may have.  Please mark the date for the meeting on your calendar. We look forward to seeing you there.

NOTE:  The Board is in need of new members.  The current Board has many members that have held these responsibilities for several years now and it is time for other members of the Association to step up and take responsibility.  The order of replacement based on longevity is as follows:  Tricia Erskine, George Rogers, Don Houston, Leonard Dorazio, Tracy Uguccioni, Christopher Brehm.

Your Annual Dues Statement is enclosed.  Please remit your dues promptly.  The current dues are $50. At this time the Board does not see any need for a special assessment. The Access Committee has requested that the dues be increased by $50.00 to support improvements to Strawberry Park.  If you feel inclined to help with this please make a voluntary contribution and the proceeds will be given to the Access Committee and we will recognize your generosity.

 

AGENDA

Call to order
a. Roll call of members present
Report of the Secretary
Report of the Treasure
Report of the President
Old Business
a. Funding improvements at Strawberry Park
b. Deeded rights to the park
c. Need for new Board members
New Business
a. Any business that may come before the Board
Adjournmnt

 

Election of New Board Members:

The Board currently consists of six members.  Three members must be lakeside property owners and three must be non-lakeside property owners.  We have six current and potential members and will need to vote.  We will take nominations from the floor.

 

Name Position Side Term Expires
George Rogers President Non-Lakeside 2013
Don Houston Vice President Non- Lakeside 2014
Tracy Uguccioni Treasurer Lakeside 2014
Leonard Dorazio  Secretary Lakeside 2014
Tricia Erskine Trustee Non-Lakeside 2013
Christopher Brehm Trustee Lakeside 2014

 

Standing Elections:

We welcome the nomination of any community member that would like to join the Board for the 2014-2016 term.

 

Estates Annual Homeowners Meeting – 2014

Strawberry Hill Estates Homeowners Association
Annual Meeting Announcement

Your attendance at the annual meeting is appreciated. One-third of the Members in good standing are required for a voting quorum.

Subject: Annual Meeting
Date: Tuesday, April 29, 2014
Time: 7:30 – 9:00 p.m.
Location: Hamburg Township Senior Center

Agenda:

  • Roll Call of the Membership (President)
  • Minutes of 2013 Meeting (Secretary)
  • Treasurer’s Report (Treasurer)
    • Accounts report and dues payment summary
    • Legal fee payment from lawsuit report
  • Report on vote for Beach maintenance
  • New Business
    • Other topics as raised by the membership during the meeting.
  • Election of Directors
    • Please contact Mary McLaughlin (734-646-5363 or memc@ieee.org) in advance of the meeting to nominate someone for a Director position. Process is described at: www.strawberryhillestates.org. Note: Advance nomination is required in the bylaws and must be received 15 days prior to the meeting. Please call Mary if you have questions.
    • Current Directors and respective Board Officer positions; all have been re-nominated:
      • Treasurer – Craig Mestach
      • Vice President and Secretary – Mary McLaughlin
      • President – David Walmroth
  • Close

 

Dues Reminder: Payment of 2014 dues is due prior to the meeting start in order to be able to vote. Dues are $75, and mailing your payments to the address below in advance is appreciated. Please make checks payable to Strawberry Hill Estates Homeowners Association and mail in to the below address. If you have any questions about your dues, contact Craig Mestach at 734-417-9224.

Strawberry Hill Estates Homeowners Association
P. O. Box 833
Hamburg, MI 48139-0833

Access Committee Report and Plan – 2013, UPDATE June 21, 2013

Neighbors:  The Parks Committee has worked for a year and a half to come up with a budget and plan that meets the maintenance needs at the beach and that answers the concerns of our neighbors.

We have reduced the annual fee significantly from what we had originally envisioned:  to $50 per year per household per year.  We have increased the pontoon fee to $450, payable in two installments.

We know there are some passionate voices in favor, some passionate voices still against, and many people who are relatively neutral.  We want to hear from everyone, not just the particularly vocal voices.

We want the *DEMOCRATIC PROCESS* to prevail in terms of moving forward. Please cast your ballot on whether you will support the $50 increase in fees to support the park, or not.

THE PROCESS:  The Estates will vote at our meeting on 6/25 or by Proxy for people who can’t attend the meeting.  The Bluffs Association is not having a meeting.  Bluffs homeowners can still vote on the Association fee increase of $50.  We hope you do so either by dropping off your ballot or by stopping by the Estates meeting on 6/25 at 7:00 p.m. at the Senior Center.  There are vote forms on the sign on the road and one can be brought to you by sending an email to the Parks Committee.  Proxies and ballots can be dropped off at 10630 Indianola or 10727 Strawberry Hill Lane.

Thanks,
The Park Committee

 

===== Archived message from May 21, 2013 follows =====

The Park Committee has worked very hard taking input from everyone,
getting quotes for expenses and doing many iterations of the budget.  We
appreciate the many encouraging comments that helped us as we continued
in the work to keep our neighborhood beautiful.

SUMMARY:  There is a new budget online.  The ‘short story’ is that we’re
asking everyone to approve a $50 increase in the Association dues
targeted to our beach for deferred and ongoing maintenance reflected in
the budget.  We will increase the pontoon lottery to $450, with the
option for the winners to pay part at the lottery itself, and part in
August.  The pontoon slips are not at the cost of a full marina since we
do not have marina amenities (security, lights, etc.)  Also, the
resolution for vote will be very specific on managing the funds
including transparency in the budget preparation and reporting on
expenditures.

COMPARISONS:  A number of people asked what other neighborhood
associations pay.  Attached is information for 28 local subdivisions.
The average is $219 a year.  If the 1 most expensive and 1 of the least
expensive are excluded, the average is $185 per year.  Portage Lake has
a common beach much like ours with a boat moorings, lakefront and
non-lakefront houses, and there, off-lake homes pay $225 annually and
lake-front pay $200.  They don’t have a pontoon lottery.  So our
proposal is *FAR* below the average Association fee, and our pontoon
owners pay more.

VOTING:  The Estates Association in the neighborhood will vote tomorrow
at our Annual Meeting.  The Bluffs will need to schedule a vote, so we
will ask the Bluffs board president to do so.  More on that process later.

****ESTATES RESIDENTS*****

Please try to attend the meeting so we can record your vote.  If you are
unable to attend, you just need to give your proxy to someone else.

The Park Committee is happy to answer any questions.  (Except Jeff White
whose wife is having a baby *today*!)

Mary Eileen McLaughlin
= = = = = = = = = = = = = = =
Park Budget, v21, June 2013 – SPREADSHEET

Park Budget, v21, June 2013 – PDF FILE

 

Brief History Plan – 2013
Detailed Beach History and Plan – 2013
Access Committee Role and Responsibilities

Average Association Fee.DPF

 

 

Estates Special Meeting – 2013 (re-scheduled Annual Meeting)

 

Strawberry Hill Estates Homeowners Association

Annual Meeting Announcement – Special Meeting

 

Your attendance at the annual meeting is appreciated. One-third of the members in good standing are required for a voting quorum. We were people short of a quorum for the meeting scheduled on May 21, and we are required to re-schedule it as a Special Meeting.

 

PLEASE ATTEND OR SIGN A PROXY.

A Proxy form is attached.  If you are unable to attend, please sign

 the form and send it with the person attending who is your proxy.

 

Subject:        Special Meeting for Annual Meeting

Date:              Tuesday, June 25, 2013

Time:             7:00 to approximately 8:30 p.m.

Location:      Hamburg Township Senior Center

 

Agenda:  

  • Roll Call of the Membership and confirmation of quorum  – President Dave Walmroth
    • Please sign in by 7:00 PM – with Treasurer, Craig Mestach
  • New Business – VP and Park Committee Representative, Mary McLaughlin
    • Vote to increase annual association dues to provide targeted funding for beach deferred and future maintenance in accordance with beach budget v.21 and other documentation on website.  (If you do not have web access, please notify Jeff White at 616-821-1252.)  The Motion is attached and will be read at the meeting.
  • Minutes of 2012 Meeting (VP and Secretary, Mary McLaughlin)
  • Treasurer’s Report (Treasurer, Craig Mestach)
  • Other new business as raised by the membership during the meeting.
  • Election of Directors
    • Craig Mestach, Mary McLaughin and David Walmroth have been nominated as Directors.  If you wish to nominate another individual please contact Mary McLaughlin (734-646-5363 or memc@ieee.org) 15 days in advance of the meeting to nominate someone for a directors position.  Process is described at: www.strawberryhillestates.org.
  • Close

 

Dues Reminder: Payment of 2013 dues and legal fee share (if unpaid) is due by June 1, 2013. Dues are $75.00, payable to Strawberry Hill Estates Homeowners Association.  Mail to SHEHA, P.O. Box 833, Hamburg, MI  48139-0833. If you have any questions about your dues, contact Craig Mestach at 734-417-9224.

===== MOTION and PROXY VOTE documents follow =====

MOTION:  The Strawberry Hill Estates Homeowners Association and the Strawberry Point Bluffs Homeowners Association dues will increase $50 annually ($4.16 per month) per household, and these funds will be targeted to the Park, payable as described in the respective Bylaws for Association dues.  The dues increase is contingent upon:

  • Both Associations approving the dues increase.
  • Pontoon slip donation increased to $450 annually.
  • The initial working budget for the park being Budget v.21, and the budget for the park will be updated annually by the Strawberry Lake Joint Parks Committee.  Reporting and expenditure processes are described in the Committee’s Roles and Responsibilities which has been approved by the Boards of both Associations.
  • Required legal approval (permits, etc.) will be obtained for any maintenance and/or improvements planned.
  • The Parks Committee will set an operating reserve (savings) for future maintenance to be approved by the Boards of both Associations.  When the current bills and operating reserve funding amounts are covered by the dues, the targeted increase in dues will not be collected from the homeowners until the budget and reserve amounts fall below a positive balance.

____   Yes, I support an increase of $50 annually

____   No, I do not support an increase of $50 annually

PROXY FORM

Strawberry Hill Estates Homeowners Association

Strawberry Point Bluffs Homeowners Association

 

I hereby authorize _________________________to serve as my proxy and to vote on my behalf at the Special (or re-scheduled Annual) Meeting on Tuesday June 25, 2013.  I authorize my proxy for ONE OF THE FOLLOWING:

____   This proxy is a GENERAL proxy for all matters voted upon at the above referred meeting.

____   This proxy is a SPECIAL proxy for only the matter of an increase in Association dues.

 

 

____________________________________

Printed Name

Address:

 

Annual Homeowners Meetings – 2013

Details for the annual homeowners meetings are as follows:

Strawberry Point Bluffs: Monday, April 22 2013 at 7:00pm in the Hamburg Seniors Center

Strawberry Hill Estates: Tuesday May 21st at 8:00pm in the Hamburg Senior Center

The notice/agenda for the Estates has not been printed.

 

The agenda for the Bluffs is as follows:

  1. Call to order
    Roll call of members present
  2. Report of the Secretary
  3. Report of the Treasure
  4. Report of the President
  5. Old Business
    Status of granting the Access Easement to the Livingston Land Conservancy
  6. New Business
    Any business that may come before the Board
  7. Adjournment

Election of New Board Members:

The Board currently consists of six members.  Three members must be lakeside property owners and three must be non-lakeside property owners.  We have six current and potential members and will need to vote.  We will take nominations from the floor.

 

Name Position Side Term Expires
George Rogers President Non-Lakeside 2013
Don Houston Vice President Non- Lakeside 2014
Tracy Uguccioni Treasurer Lakeside 2014
Leonard Dorazio Secretary Lakeside 2014
Tricia Erskine Trustee Non-Lakeside 2013
Christopher Brehm Trustee Lakeside 2014

Standing Elections:

We welcome the nomination of any community member that would like to join the Board for the 2013-2015 term.

 

The agenda for the Estates is as follows:

Strawberry Hill Estates Homeowners Association

Annual Meeting Announcement

 

Your attendance at the annual meeting is appreciated.  One-third of the Members in good standing are required for a voting quorum.

 

Subject:        Annual Meeting

Date:              Tuesday, May 21, 2013

Time:             8:00 – 9:30 p.m.

Location:      Hamburg Township Senior Center

 

Agenda:  

  • Roll Call of the Membership (President)
  • Minutes of 2012 Meeting (Secretary)
  • Treasurer’s Report (Treasurer)
    • Accounts report and dues payment summary
    • Legal fee payment from lawsuit report
  • New Business
    • Vote to increase annual association dues to provide targeted funding for beach improvements in accordance with beach budget and other documentation on website.  (If you do not have web access, please notify Jeff White at 616-821-1252.)
    • Other topics as raised by the membership during the meeting.
  • Election of Directors
    • Please contact Mary McLaughlin (734-646-5363 or memc@ieee.org) in advance of the meeting to nominate someone for a Director position.  Process is described at: www.strawberryhillestates.org.  Note: Advance nomination is required in the bylaws and  must be received 15 days prior to the meeting.  Please call Mary if you have questions.
    • Current Directors and respective Board Officer positions;  all have been re-nominated:
      • Treasurer – Craig Mestach
      • Vice President and Secretary – Mary McLaughlin
      • President – David Walmroth
  • Close

 

Dues Reminder: Payment of 2013 dues and legal fee share (if unpaid) is due prior to the meeting start in order to be able to vote.  Dues are $75, and mailing your payments to the address below in advance is appreciated.  Please make checks payable to Strawberry Hill Estates Homeowners Association and mail in to the below address. If you have any questions about your dues, contact Craig Mestach at 734-417-9224.

 

Strawberry Hill Estates Homeowners Association

P. O. Box 833

Hamburg, MI  48139-0833